AI HR Agent – An AI HR assistant for your business

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How it flows

Employees ask, HR gets exactly what needs handling

Inputs

Employee questions
Rules and policies
Forms
HR processes

AI HR Agent

Find policy · Guide · Create requests

Clear answers
The right forms
Requests awaiting approval
Onboarding progress
Work for HR to handle

Outcomes

The Agent supports HR work; it does not decide on hiring, pay or discipline.

Capabilities

What the AI HR Agent can do

  1. 1

    Answer HR policy questions

    Finds information on leave, working hours, benefits and procedures in the documents currently in force.

    See details

    Limits & controls: When a policy is unclear or contradictory, the Agent passes the question to HR rather than inventing a rule.

  2. 2

    Guide new employees

    Introduces the joining process, the documents to read, the tools to use and everything to complete during onboarding.

  3. 3

    Take in HR requests

    Helps prepare leave requests, business trip confirmations, information updates and other internal procedures in line with company process.

  4. 4

    Find documents and forms

    Identifies the right document, version and form the employee is allowed to access, so outdated guidance does not get used by mistake.

  5. 5

    Support the recruitment process

    Prepares job descriptions, pulls together candidate information against criteria relevant to the role, coordinates interview schedules and flags the steps still missing.

    See details

    Limits & controls: Hiring decisions belong to people.

  6. 6

    Support internal training

    Finds learning material, explains processes and prepares revision questions from content the business has approved.

  7. 7

    Track progress and send reminders

    Chases onboarding tasks, missing paperwork or requests that have not been handled, following the schedule and rules that have been set.

  8. 8

    Control access to HR information

    Limits the documents and data each role may see.

    See details

    Limits & controls: Salary details, personal files and sensitive data are not shared simply because someone asks.

Delivery

How Naventic delivers it

  1. 01Survey the HR needs
  2. 02Standardise the documents
  3. 03Design the permissions and processes
  4. 04Test against real situations
  5. 05Hand over and keep updated

Testing runs through policy questions, access permissions, cases with missing data and the handover process to HR.

Business type

Which businesses is the AI HR Agent for?

  • Businesses growing their headcount

    Standardise onboarding and guide new hires.

  • Businesses with many departments

    Look up policies and route HR requests.

  • Retail chains with several branches

    Help staff follow one consistent process.

  • Businesses with a lot of internal documents

    Find forms and guidance according to permissions.

  • Businesses hiring regularly

    Help prepare the paperwork and coordinate the recruitment steps.

An employee asks about leave

AI HR Agent

How do I take leave this Friday?

In the sample process, you submit a leave request and wait for your manager to approve it. Would you like me to walk you through the steps, or prepare the request for you?

Prepare the request for me. A full day.

Leave request being prepared

Leave date

This Friday

Duration

01 day

Status

Waiting for you to confirm

Please check the exact date and the request details before it is sent. The request only goes to the approver once you confirm.

This conversation and process are illustrative only, not the real leave policy of any business.

What do HR and managers get?

Information

Detail

Request type

Leave

Requested by

A verified employee

Time

Date and length of leave

Approver

As set by company process

Status

Awaiting approval / Approved / Needs more information

History

When it was sent and the steps taken

The Agent only shows "approved" once the system confirms an authorised person has approved it.

How is it different from the internal AI Agent?

Internal AI Agent

AI HR Agent

Looks up knowledge and supports work across departments

Focuses on HR policy and process

Serves Sales, Marketing, IT and operations

Serves employees, HR and managers

Answers from documents according to access rights

Adds leave, onboarding, paperwork and approval flows

The AI HR Agent can be built on the internal AI Agent platform — a business does not need two separate systems.

Other solutions

Services overview

Frequently asked questions

Does the AI HR Agent approve leave by itself?＋

No. The Agent prepares the request and passes it to the approver in line with your process; the approved status only appears once the system confirms an authorised person has approved it.

Can employees see other people's salary information?＋

No. Access is checked at the data layer by role; salary data, personal files and sensitive information are not shared simply because someone asks.

Does the Agent replace recruiters?＋

No. The Agent helps prepare job descriptions, pull together candidate information and coordinate schedules; hiring decisions still belong to people.

Can it connect to the HRM software we already use?＋

Yes, if the software has an API or another suitable way to connect. The integration scope is set during the survey.

What happens when company policy changes?＋

HR updates the documents and marks the version in force; the Agent answers from the new version and says clearly when it finds several conflicting versions.

Build an AI assistant that understands your HR process

Naventic designs the AI HR Agent around each business's policies, documents, software and way of working.

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